5 Use Cases for a Secure Virtual Data Room

Virtual data rooms allow for enhanced collaboration and secure sharing of documents in a controlled manner. They are used across many industries to manage a variety of documents such as business plans, financial records, customer data and other sensitive information. They provide advanced document management with enhanced security, as well as the ability to ensure compliance to business partners and stakeholders. While cloud storage platforms like Dropbox and Google Drive can offer file-sharing and collaboration capabilities, they don’t provide the specific functionality and security requirements for sharing business data.

M&A due diligence

M&A due-diligence is an incredibly common application for VDRs. It is a common application for VDR because it requires the review and submission of large volumes documents that may contain proprietary or confidential information. A VDR can help reduce the stress and time needed to complete M&A due diligence, and allow parties to access the information from anywhere with an Internet connection. The documents can also be removed in the event that the deal does not close.

Law firms

A secure virtual data room is a useful tool that allows attorneys to share files with clients, partners and regulatory organizations. Virtual data rooms enable attorneys to collaborate and work on legal cases from any location with an Internet connection which streamlines workflows and increases productivity.

Real estate industry

When a company is looking to purchase or sell property, it may need to share documents with multiple interested parties that include potential buyers investors, regulators, and potential buyers. A VDR can be used to help organize and share documents and speed the process. It also stops sensitive information from being lost.


It could be for new investments or to expand into other markets, startups and companies may need to raise funds. This requires transparency as well as a solid documentation organization, which makes a VDR the ideal choice. Furthermore, an VDR can help to reduce the risk of fraud by providing detailed audit reports.

Look for Look for a VDR that offers customized branding and lets you pick your login page’s logo and email templates. You are likely to be able choose your preferred integrations. In addition, consider the ways in which a VDR is secured by using features such as two-factor authentication with password protection, the ability to customize permissions and a remote wipe of mobile apps. It is also important to verify that the VDR is certified for compliance such as SOC 1 and SOC 2, ISO 27001 and HIPAA. Lastly, make sure your preferred VDR supports redaction, which allows you to black out areas of the document to ensure personally-identifiable information remains private. This is a must-have feature for M&A deals and similar transactions.

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