Board meetings are the perfect opportunity to boost the energy of everyone and generate innovative insights from people with different backgrounds. In order to keep the momentum going, it requires more than just bringing everyone into the same room.
Board members must believe that they can trust one another enough to be honest and ask hard questions. This can only be achieved by having an openness and transparency culture. This is why it’s important to establish a board environment that is committed to the importance of board meetings and works to make them as productive as they can.
The agenda of the board must clearly state what directors will need to do to achieve their objectives. The agenda should be flexible enough to accommodate unexpected issues or the necessity to reorder items. The board should also be given an opportunity to discuss any new business-related items.
A good board chair will not present reports when discussing new business. Instead, they encourage discussion with the whole group. This will not only save you time, but will also create a positive and supportive environment which the board will be able to ask tough questions to management.
Another method of encouraging discussion is to include a parking area on the agenda. This allows small, random subjects to be discussed but will not distract from the more important issues in the room. Getting sidetracked by irrelevant discussions can take up meeting time and prevent board members from taking actions.
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