How to Choose a Data Room Provider

A virtual data room (VDR) is a useful instrument to streamline mission-critical transactions and processes, addressing bottlenecks, and steering toward the desired end. There are many different VDRs work the same, and choosing a bad one could put your data at risk for theft, unauthorized access or loss.

Consider carefully how a vendor stacks up against other vendors based on these important criteria.


One of the most important and most obfuscated differences between VDR providers is their pricing model. Many of the old providers charge on a per-document basis however, while this could work for small-scale projects that have well-defined document structures, it is often unsuitable for larger, more complex deals or M&A due diligence. Newer providers tend to provide flat-rate pricing, which is which is a better choice for large or lengthy projects. Flat-rate monthly costs include unlimited users, pages and storage.

Permission Setting

The level of granularity available in the permissions settings can have a significant impact on your ability to preserve confidentiality and avoid misunderstandings. Look for options such as “view only” and the ability to enable watermarks in order to stop downloads of files that are intended for consultation only. Make sure to also go to the website explore detailed activity logs that will help you identify obstacles to workflow, assess the level of engagement within your team and increase internal transparency.