What Is a Secure Data Room?

A secure data room is an online tool that allows for easy and fast uploading of files that can be viewed, shared data room due diligence and downloaded by authorized users. It is used by corporations to share important documents with a vast number of stakeholders in order to conduct due diligence in compliance, litigation corporate transactions, as well as fund raising. Secure data rooms have more options than tools like Google Drive or Dropbox that secure confidential business data from any unauthorized access.

Typical cloud-based secure data rooms provide drag-and-drop bulk uploads as well as a powerful search function with full-text search capabilities as well as a numbered index for the documents uploaded, and dynamic watermarking that connects the name of an authorized user to all viewed prints or images. Furthermore advanced systems like CapLinked also have additional features that safeguards privacy of data. FileProtect, a proprietary DRM from CapLinked is a blackout tool that hides sensitive areas of the document within the form of a “fence-view” to stop screenshots.

While a secure information room may be more expensive than tools such as Google Drive or Dropbox, the costs associated with using a generic file-sharing platform for sharing confidential business information can be significantly more expensive. Inappropriate use of confidential information can result in lawsuits, fines, and reputational damage. A secure data room that is adequately equipped can be the difference between a successful and a bad deal. Set up a private demo to learn more about the ways a secure dataroom can help you meet all your needs.